VOLUNTEER FAQS

Frequently Asked Questions…

  1. I need to buy something for an event, project or committee activity! How do I get approval before I purchase and get reimbursed?

I need to buy something for an event, project or committee activity! How do I get approval before I purchase and get reimbursed?

Before Purchasing

  1. Prepare the following information about the expense and email or talk with your Committee Chair about the expense:

    • What do you need to buy and why?

    • About how much will it cost?

    • What is your target date for purchasing or paying for the item or service?

  2. YOU MUST RECEIVE APPROVAL from your Committee Chair before spending to make sure you should purchase the item (vs. the Chair or the NLNA Office)

    • Your Chair will check the Committee budget and notify the office, ED and Treasurer about the purchase

    • You may receive guidance that the best way to purchase the item is through the NLNA Office instead (e.g. NLNA credit card, check, etc.)

    • If you do not have a Chair or aren’t sure who your chair is, email the Exec Director

during and after Purchasing

  1. Once you receive approval, you can purchase the item - YOU MUST SAVE YOUR RECEIPT TO GET REIMBURSED

  • Scan or take a CLEAR picture of your receipt and SAVE AS A PDF

  • Complete the appropriate NLNA Expense Form below and send it to your Committee Chair to complete and submit within 2 weeks of purchase.

submitting the expense form

  1. Download the latest version of the NLNA Expense Reimbursement Form by clicking the button above - It is best to do this from a computer or iPad.

  2. Enter your information at the top of the form and details about the items that you purchased in the table. The YELLOW columns are required.

    1. Date of Purchase (Required)

    2. Description (Required)

    3. Amount (Required)

    4. High-Level Budget (Committee) (Optional - Chair can fill out)

    5. Detailed Budget (Optional - Chair can fill out)

    6. Budgeted Expense Type (Committee Chair to complete)

    7. Category (Committee Chair to complete)

  3. Submit the form via email (start subject with SPEND) to your Committee Chair (or work with them to submit). You must attach the following:

    1. NLNA Expense Reimbursement Form

    2. Attach ALL RECEIPTS